COM Policies/Forms

COM Policies/Forms

COM Pulpit Supply Policy

Presbytery of Charlotte Expense Voucher for 2023 
(Word format) 

Mileage Reimbursement Rate 2023 Update:

Beginning on January 1, 2023, the standard mileage rates for the use of a car
(also vans, pickups or panel trucks) will

  • 65.5 cents a mile driven for business use
  • 22 cents per mile driven for medical, or moving purposes for qualified active duty members of the Armed Forces
  • 14 cents per mile driven in service of charitable organizations

Committee on Ministry Policies and Forms:

COM Church Liaisons By Cluster

Nurturing Healthy Relationships:
Church Professional Relations Committee Policy  (January 2020)
Guidelines for Professional Development Expenses (August 2022) 
Christian Educator Policy
Sabbath Leave Policy (Revised June 1, 2021) 
Manse Equity Allowance Policy  (January 2020)  
Parental Leave Policy  (January 2020)  
Former Pastor Policy and Covenant of Closure   (January 2020)  

Installed Pastors / Associate Pastors:
When Your Church Loses Its Pastor  
(January 2020)  
Pastor Nominating Committee Process Steps  
(January 2020)
Terms of Call Form for NEW Calls (For 2023) 
Annual Terms of Call for Ministers Form 2023 
Annual Terms of Call for Educators Form 2023
Minimum Terms of Call for 2023 (Approved by Presbytery as of 10/25/2022)
Ordination and/or Installation Commission Request Form  (September 2023) Word format 
Ordination Commission Request Form for Validated Ministries (September 2023) Word format
Installation Commission Report Form  (Word format)
Ordination/Installation Commission Report Form (Word Format) 
Ordination Commission Report Form for Validated Ministry (Word format)

PCUSA Transitional Ministry Training 

Living by the Gospel, from the Board of Pensions, is a guide to structuring ministers’ terms of call. It lays out how the Church supports the well-being of ministers through the Board of Pensions. This guide details the benefits, programs, and assistance that are available through Pastor’s Participation. It shows how they work together to support ministers and their families.


Other Pastoral Relationships:

Temporary and Interim Pastor Relationships  
Interim Ministry Policy  (January 2020) 
Interim Pastor Contract  (June 2023) 
Guidelines for the Commissioned Pastors Program
CP Commissioning Service Request Form 
(February 2022) 
CP Commissioning Service Report Form (February 2022) 
Specialized Ministry Policy and Annual Report Form (Rev. May 2023) 
Full-Time Temporary Pastor/CP Contract  
(Revised February 2022) 
Full-Time Temporary Associate Pastor/CP Contract   
(Revised February 2022) 
Part-Time Temporary Pastor/CLP Contract  (Revised February 2022) 
Part-Time Temporary Associate Pastor Contract 
(Revised February 2022) 
Guidelines for Approval of Church Moderators – for Churches Without Pastors
(Sept. 2020)  
Pulpit Supply Policy 
(January 2020)
Validated Ministry Policy and Report Form (September 2023) 

COM and Presbytery Policies:
Presbytery Youth Protection and Sexual Misconduct Policy
Severance Compensation Policy (July 2015)
Certifying Policy for ministers from other denominations (January 2023)

Presbytery Gracious Dismissal Policy  

Legal Resource Manual for PC(USA) Middle Governing Bodies and Churches